2025 Sponsors & Exhibitor Guide

WPO POINTS OF CONTACT

Exhibitor Contact: Vigi Cutler (Events Coordinator), Vigi@women-presidents.com

Sponsor Contact: Megan McDonough (Global Director of Growth), Megan@women-presidents.com

General Information

 

REGISTRATION 

Your registration link is held by your organization’s key point person. If you have questions about who that person is, please contact Carly Ward-Popek at Carly@women-presidents.com. 

 

FORUM HOTEL INFORMATION 

Hyatt Regency Hill Country Resort & Spa

9800 Hyatt Resort Dr

San Antonio, TX 78251

Phone: +1 (210) 647-1234

 

HOTEL RESERVATIONS 

Our hotel room block at the Hyatt Regency Hill Country Resort and Spa for the 2025 Forum has now closed.

While rooms may still be available, they must be booked by calling the Hyatt directly at (210) 647-1234 and will not be offered at the group rate. 

Alternatively, the Hilton San Antonio Hill Country, located nearby, is the closest hotel option. You can reach them at (210) 509-9800.

 

EVENT SCHEDULE

Click here to view the agenda.

 

FORUM APP

Whova is the official event app for the 2025 WPO Entrepreneurial Excellence Forum.

This app will also be your tool for lead generation, scanning attendees' QR codes within the app so you have a neat follow-up spreadsheet to download after the event. Here is a handy guide to explain how to use the lead generation function:  https://whova.com/resources/how-to-guide/leadgen-tutorial/

 

Exhibitor Information

 

EXHIBIT HALL INFORMATION 

Exhibit Hall Set-Up Hours:

  • Tuesday, May 6th: 12:00 pm - 5:00 pm CT

Forum Exhibit Hall Hours: 

  • Wednesday, May 7th: 8:00 am - 6:00 pm CT
  • Thursday, May 8th: 8:00 am - 4:30 pm CT
  • Friday, May 9th: 8:15 am - 11:00 am CT

Exhibit Hall Breakdown Hours: 

  • Friday, May 9th: 11:00 am - 1:00 pm CT

Exhibit Table Specifications  

Each exhibitor is provided (1) or (2) 6’ tables based on your sponsorship:  

  • Items Provided: 6’ skirted table (6' x 30" x 30") , two chairs per table. The average booth size is 8 x 8.
    • Note: The booth area is in the open exhibit hall and there is not pipe and drape or other items separating the spaces.

NOTE:  

  • You can bring extra help to set up and break down your table, but only registered attendees with proper credentials are allowed in the area during the forum. 
  • Be sure to bring your own packing materials for return shipments. 
  • Exhibitors are responsible for securing their exhibit materials at the close of each day. 
  • Storage will not be provided at the Forum. Exhibitors can store items under the exhibit table and/or in your hotel room.
  • Booths should be staffed for the duration of the forum. There may be an increase in traffic during the below times when meals and breaks are allocated.

Exhibit Hall Terms & Conditions 

  1. Exhibitor table assignments will be made by WPO. WPO reserves the right to make changes to table assignments as needed. WPO reserves the right to make alterations to exhibitor spaces if deemed necessary in the best interest of the Forum.
  2. Damage to property caused by an Exhibitor will be paid for by that Exhibitor. DO NOT paint, tape, nail, screw, drill, or tack anything to the tables, walls, columns, floors, or ceiling of the building. Any damage caused by the Exhibitor to another Exhibitor's property will also be paid for by the Exhibitor responsible for causing the damage.
  3. Exhibitors must operate and maintain their designed area so that no injury will result to any person or property. All Exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and displays while in transit and at the Forum.
  4. Each Exhibitor shall indemnify and hold harmless WPO and the Forum location for all liability that might ensure from any cause including accident or injury to invitees, guests, sponsors, exhibitors, their agent, and employees; including loss or damage to personal property.
  5. WPO is not responsible for goods that are stolen or broken at any time or for lost shipments sent for the Forum.

 

RENTALS  

AV rentals and requests may be accessed by clicking here.

 

 

SHIPPING INFORMATION 

Pre-Event Shipping 

On-site pricing can be found here: https://drive.google.com/drive/folders/1S_03DeMCsz0YCtWesnHdIkB9YVm-ZERN

 

If you plan on shipping any packages to the hotel for the WPO EEF, please address all packages as follows: 

ATTN: [Guest Name]

[Company Name] at 2025 WPO EEF

9800 Hyatt Resort Drive

San Antonio, TX 78251

Box ____ of ____ (if applicable)

You should aim to have your shipments arrive at the hotel between Wednesday, April 30th – Monday, May 4th.

 

Sponsor Information

 

SPONSOR CONTENT 

To ensure we spotlight your organization throughout our forum, please share the below via WPO's DropBox.  

  • Sponsor Name (as you would like it to appear in the app) 
  • Sponsor Primary Contact 
  • Sponsor Description (5,000 characters or less, we recommend addressing how your organization supports the WPO and/or women business leaders)  
  • Sponsor Logos 
    • Digital App: 300 x 300 OR 200 x 200 in JPEG or PNG format 
    • Print Program: Hi-res 1900 x 800 in JPEG or PNG format
  • Sponsor Blog (dependent on sponsorship level) 

Here are links to a select number of WPO EEF Sponsor blogs featured in 2024:
 1) https://www.women-presidents.com/newsfeed/posts/how-to-close-your-say-do-gaps/
2) https://www.women-presidents.com/newsfeed/posts/navigating-the-talent-landscape-in-2024-a-comprehensive-guide-to-hiring-and-employee-retention/
3) https://www.women-presidents.com/newsfeed/posts/turning-stigma-into-strength-why-women-entrepreneurs-should-embrace-business-financing/
4) https://www.women-presidents.com/newsfeed/posts/beyond-the-hype-a-practical-guide-to-operationalizing-ai-for-your-business/
5) https://www.women-presidents.com/newsfeed/posts/abc-s-of-dealing-with-decision-fatigue/

 

2025 Sponsors